KEY DUTIES AND RESPONSIBILITIES

• • Strategic Procurement & Contract Management
• • Develop annual and project-based procurement plans aligned with operational, engineering, and logistics needs.
• • Lead the sourcing and procurement of goods and services—including technical equipment, vessel spares, and terminal consumables.
• • Administer framework agreements, maintenance/service contracts, and supplier SLAs to ensure efficiency, performance, and legal compliance.
• • Identify, prequalify, and evaluate local and international suppliers; conduct due diligence and vendor risk assessments.
• • Draft, review, and manage procurement contracts in coordination with legal and compliance teams.
• • Lead negotiations on pricing, payment terms, contract conditions, and delivery schedules.
• • International Procurement & Logistics
• • Handle end-to-end international purchasing, including Letter of Credit (LC) transactions, shipping documentation, customs clearance, and coordination with freight forwarders.
• • Track global shipments and proactively manage delivery schedules to minimize operational disruptions.
• • Maintain knowledge of Incoterms, international compliance requirements, and local customs regulations.
• • Stores and Inventory Coordination
• • Oversee inventory planning and stores management, ensuring stock availability of critical spares, parts, and consumables.
• • Collaborate with warehouse teams to maintain accurate stock records, implement control systems, and conduct periodic stock takes.
• • Optimize storage conditions and coordinate with maintenance and operations teams to forecast demand.
• • Supplier Performance and Reporting
• • Maintain a robust supplier/vendor database with up-to-date certifications, contacts, and performance history
• • Conduct supplier audits and performance evaluations based on delivery, quality, and compliance metrics.
• • Monitor procurement spend, generate regular reports (e.g., spend analysis, cost savings, supplier performance), and present data-driven insights to management.
• • Ensure all procurement records are accurate, compliant, and audit-ready.
• • Compliance and Coordination
• • Ensure that all procurement activities conform to internal controls, organizational policies, and Ugandan procurement laws and regulations.
• • Liaise with internal stakeholders—engineering, logistics, stores, finance, and legal—to align procurement with broader operational goals.
• • Maintain up-to-date knowledge of industry trends, procurement innovations, and risk mitigation strategies.

Job Qualifications / Skills

• Bachelor’s degree in Procurement & Supply Chain Management, Business Administration, Engineering, or a related field.
• Professional certification such as CIPS, CILT, or equivalent is an added advantage.
• Minimum 3–5 years in procurement, with proven experience in technical, logistics, marine, or energy sectors.
• Hands-on experience managing maintenance/service contracts, spare parts procurement, and international sourcing.
• Knowledge of ERP/procurement systems (e.g. SAP).
• Familiarity with Ugandan procurement laws and global trade regulations.
• High integrity, attention to detail, and ability to manage multiple priorities under pressure.
• Strong analytical, negotiation, and supplier relationship skills.
• Key Skills and Competencies


• Strategic sourcing and procurement planning
• Vendor and contract management
• Cost analysis and financial acumen
• International trade, LCs, and logistics coordination
• Problem-solving and adaptability
• Technical procurement (marine/terminal equipment)
• Inventory control and stores oversight
• Cross-functional coordination and communication
• Data analysis and procurement reporting
• Compliance and regulatory awareness

HOW TO APPLY

PROCUREMENT OFFICER”




Note:
The deadline for applications is not later than 05:00 pm Monday 20th October, 2025


Only shortlisted applicants will be contacted.

Please Note:


Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION

 

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DEADLINE: 2025-10-31